Head-to-Head Comparison · Alternative to When I Work · 🧑💼 hr
When I Work vs Connecteam Small Business Plan
Scheduling, availability and shift changes for ten people; employee eleven ends the free plan. Here is how Connecteam Small Business Plan ($0/mo free) stacks up against When I Work ($2.50/mo) across cost, hosting, data privacy, and real-world trade-offs.
Connecteam Small Business Plan
$0.00/mo · proprietary, free
When I Work vs Connecteam Small Business Plan Specification Matrix
facts verified 2026-08-11
| Dimension | When I Work (Paid) | Connecteam Small Business Plan (Replacement) |
|---|---|---|
| Monthly Price | $2.50 / mo | $0 / mo |
| 1-Year Cost (1 seat) | $30 / yr | $0 / yr (Save $30) |
| 1-Year Cost (5 seats) | $150 / yr | $0 / yr (Save $150) |
| 1-Year Cost (10 seats) | $300 / yr | $0 / yr (Save $300) |
| Source & License | Proprietary SaaS | free proprietary, free |
| Where It Runs | Vendor Cloud | Hosted (their cloud) |
| Platforms | Web / Cloud | mobilewebthey host it |
| GitHub Stars | — | ★ $0 forever |
Deep Dive: Switching from When I Work to Connecteam Small Business Plan
Trade-offs, installation & data architecture
What you trade away
It is clean for ten users, but employee eleven ends the free plan and the product is broader than a dedicated scheduler.
How to deploy Connecteam Small Business Plan
Hosted signup, then invite staff to the web and mobile apps
Where your data lives
Employee records, documents, schedules and time data in Connecteam's cloud; schedules and timesheets export to Excel, PDF, CSV or payroll-specific files
Why fork Connecteam Small Business Plan instead of vibe-coding a When I Work clone?
The core loop is buildable, but a dependable replacement becomes a real weekend or multi-day project. For When I Work, build a small shift schedule, availability form, and swap approval workflow. The hard boundary is mobile apps, time clock, notifications, scheduling edge cases, and support, plus compliance, payroll, and regulated integrations.
When I Work vs Connecteam Small Business Plan FAQ
Is Connecteam Small Business Plan a good free alternative to When I Work?+
Yes. Connecteam Small Business Plan is a verified free replacement for When I Work. Scheduling, availability and shift changes for ten people; employee eleven ends the free plan.
What is the catch when switching from When I Work to Connecteam Small Business Plan?+
It is clean for ten users, but employee eleven ends the free plan and the product is broader than a dedicated scheduler.
How much do you save switching from When I Work to Connecteam Small Business Plan?+
When I Work costs $2.50/mo ($30/yr) per seat, whereas Connecteam Small Business Plan is $0/mo. Switching saves $30/yr for a solo user, $150/yr for a 5-person team, and $300/yr for a 10-person team.
How do I install or self-host Connecteam Small Business Plan instead of When I Work?+
Install: Hosted signup, then invite staff to the web and mobile apps.
